About the position 

We're searching for an extraordinary office manager who's as skilled at building relationships as they are at handling the gears behind the scenes. In this role, you'll be at the heart of it all as a key player in crafting our vibrant company culture and guiding the studio on its exciting voyage.

Our ideal candidate? A genuine people-person that will work with our fantastic team every day ensuring a welcoming and comfortable environment for all.

At Ebb Software, we see this role as the ultimate symphony conductor of our office harmony! Your organizational wizardry, unmatched efficiency, and warm, approachable attitude will be the engine that keeps our operations running like a well-oiled machine.

Job responsibilities

• Responsible for monitoring and managing office and studio supplies. Order supplies, furniture, subscriptions, or anything else required for the studio and its people.
  
• Organize maintenance companies, with the support of local facilities, to keep the office clean and safe while ensuring its appliances are in good working order.
• Manage relationships with vendors and service providers, ensuring that all contracts are current, items are properly invoiced and paid on time.
• Organize company events as needed.
• Implement and maintain office procedures as required.
• Organize onboarding of new employees & maintain a positive work environment.
• Point person for mailing, shipping, bills, and errands.
• Coordinate with the IT department on all office and studio equipment.
• Assisting in defining and implementing HR processes and policies.
• Coordination with Finance and Facilities as necessary.
• Organizing travel and and accommodations for visiting colleagues, talent or partners.
• Welcome talent, clients, and colleagues to the office upon arrival and during a visit.
• Lend support to the team as/when necessary for other special projects.
• Misc. admin support.

Requirements

• The ideal candidate has a natural ability to roll with the punches, is flexible, and is able to handle anything that might come their way.
• Strong and reliable support to company operations, maintain and create procedures, communication, and safety.
• Achieve organizational efficiency, and nurture the pleasant work environment our people love.
• Be an energetic professional who doesn't mind wearing multiple hats.
• Experienced in handling a wide range of administrative and executive support-related tasks, while working independently with little or no supervision.
• Well organized and enjoys the administrative challenges of supporting an office of diverse people.
• Able to handle confidential matters, understanding the various employment laws and regulations.
• Trustworthy and engaging attitude with the ability to transmit that energy
• Strong adherence to values of inclusion and diversity in the workplace
• Proficient in Microsoft Office suite including (Outlook, Word, Excel, PowerPoint), as well as have technical aptitude for learning new tools on the job.
• Able to handle competing priorities and deadlines effectively and respond well to last-minute, high-priority, and time-sensitive projects.
• Proficiency in English.
• Important note: This role will be 100% on-site. Please be aware of this when applying.

Education and/or experience

• 2+ years of previous experience in similar positions.
• Experience in creative industries is a plus.

Benefits

• Competitive salary
• Benefits package
• Work alongside dynamic individuals in the gaming industry
• Work within a company with upward career growth opportunities

So, if you're ready to embark on a thrilling adventure in the dynamic world of game development and be the hero behind the scenes, come join us!